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OZO Work Order

Free Work Order Generator

Plan a job with a work order: job site, technician, materials and labour, and a completion sign-off. Turn the finished job into an invoice in one click.

  • Free forever
  • No signup
  • Saved in your browser

Your business (From)

Who the document is from.

Saved on this device as My business and filled in for every OZO document tool. It never leaves your browser.

Logo
Address, website and tax ID

e.g. VAT, GST, NTN

Customer

Who the document is for.

Address and tax ID

e.g. VAT, GST, NTN

Job site

Work order details

Numbers continue automatically on your next document.

Job details

Items

Drag the handle (or focus it and use the arrow keys) to reorder.

Materials

  1. Amount $0.00

Labour

    Currency, tax and totals

    Prices are
    Prices are

    Shown on tax lines, e.g. VAT, GST, Sales tax

    Discount type
    Subtotal
    $0.00
    Total
    $0.00

    Notes and terms

    How to write a work order

    1. 1

      Add your business and the customer

      Enter your details and the customer’s. The job site starts as the customer’s address; change it if the work happens elsewhere.

    2. 2

      Describe the job

      Write what needs doing, any access arrangements, who is assigned and how urgent it is.

    3. 3

      Schedule it

      Pick the date the work is scheduled for.

    4. 4

      List materials and labour

      Add parts and materials under Materials and time under Labour, each with quantity, unit and rate.

    5. 5

      Get it signed off

      Print or send the work order. When the job is done, the customer signs the completion section and you convert it into an invoice.

    What is a work order?

    A work order gets everyone on the same page before a job starts. The customer knows what will be done and roughly what it will cost; the technician knows where to go, what to do and what to bring; and you have a record that the work was authorised and completed.

    What to include in a work order

    • Customer and job site address.
    • A description of the work, access notes, the assigned technician and the priority.
    • The scheduled date.
    • Materials and labour as separate sections, each with quantity, unit and rate.
    • A completion sign-off for the customer.

    Work order vs estimate vs invoice

    An estimate tells the customer what a job might cost. A work order schedules and authorises the job. The invoice bills for the work once it is signed off.

    Frequently asked questions

    What is a work order?

    A work order is a document that authorises and describes a job: what work will be done, where, by whom, when, and with which materials. Trades, maintenance teams and field service businesses use them to plan jobs and record what was done.

    What is the difference between a work order and an invoice?

    A work order describes and authorises the job before or during the work. The invoice bills the customer afterwards. OZO converts a completed work order into an invoice with the same materials and labour.

    Why separate materials and labour?

    Customers and accountants want to see what they are paying for. Separate sections also make it easy to update the labour after the job without touching the parts list.

    How does the customer sign off the work?

    Every work order ends with a “Work completed and accepted” section with lines for the customer’s name, signature and date. Print it for a signature on site, or send it and keep the signed copy.

    Is the work order generator free?

    Yes, completely free with no signup.

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