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OZO Invoice

Free Contractor Invoice Template

An invoice for builders, electricians, plumbers and other trades, with labour and materials already itemised. Swap in your own job details and download the PDF.

  • Free forever
  • No signup
  • Saved in your browser

Your business (From)

Who the document is from.

Saved on this device as My business and filled in for every OZO document tool. It never leaves your browser.

Logo
Address, website and tax ID

e.g. VAT, GST, NTN

Bill to

Who the document is for.

Address and tax ID

e.g. VAT, GST, NTN

Invoice details

Numbers continue automatically on your next document.

Net 30 from the invoice date

Items

Drag the handle (or focus it and use the arrow keys) to reorder.

  1. Item 1 discount type

    Amount $0.00

Currency, tax and totals

Prices are
Prices are

Shown on tax lines, e.g. VAT, GST, Sales tax

Discount type

Deposits or part payments already received.

Subtotal
$0.00
Total
$0.00

Notes, terms and signature

Bank details or a payment link.

Signature (optional)

How to write a contractor invoice

  1. 1

    Add your business and licence details

    Enter your trading name, contact details and any registration or tax numbers your clients expect to see.

  2. 2

    Add the client and job address

    Enter who is paying and where the work was done; for landlords and agencies these often differ.

  3. 3

    Itemise labour and materials

    Bill labour in hours or by the job and list materials separately, so the client can see where the money went.

  4. 4

    Add tax and terms

    Apply tax where you are registered, set a due date and add your guarantee or retention terms.

  5. 5

    Download or send

    Download the PDF to send from your phone or email, or attach it to an email or message.

Built for trades and building work

Contractor invoices need more detail than most: hours, materials, call-outs and site clean-up. This template starts with all of these itemised, so the client sees exactly what they're paying for and you spend less time answering questions.

Using this template

Replace the example lines with your own job. Bill labour by the hour, or as a fixed price for the job, and list materials separately. If the client has already paid a deposit, enter it as the amount paid and OZO shows the balance due.

Avoid payment disputes

  • Describe the job and site address so there's no doubt what the invoice is for.
  • Agree changes in writing before doing extra work, then add them as their own lines.
  • Send the invoice the day you finish, while the work is fresh in the client's mind.

Quoting for a new job? Start with an estimate, then convert it into an invoice when the client says yes.

Frequently asked questions

Should materials be listed separately on a contractor invoice?

Yes. Itemising materials apart from labour shows the client exactly what they are paying for and makes disputes much less likely. Keep receipts in case the client asks to see them.

How do I invoice for a deposit or stage payment?

Create an invoice for the deposit or stage with a clear description, such as “Stage 1 of 3: first fix”. On the final invoice, list the full job and enter what has already been paid so the balance due is correct.

What payment terms are normal for contractors?

Seven to fourteen days after completion is common for domestic jobs; commercial clients often expect thirty. Agree the terms before you start and print them on the invoice.

Can I create contractor invoices on my phone?

Yes. OZO works in any mobile browser: fill in the invoice on site, download the PDF and share it straight away.

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