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OZO Invoice

Free Freelancer Invoice Template

A ready-made invoice for freelance designers, writers, developers and creatives. The example items are already filled in: change them to your own work and download the PDF.

  • Free forever
  • No signup
  • Saved in your browser

Your business (From)

Who the document is from.

Saved on this device as My business and filled in for every OZO document tool. It never leaves your browser.

Logo
Address, website and tax ID

e.g. VAT, GST, NTN

Bill to

Who the document is for.

Address and tax ID

e.g. VAT, GST, NTN

Invoice details

Numbers continue automatically on your next document.

Net 30 from the invoice date

Items

Drag the handle (or focus it and use the arrow keys) to reorder.

  1. Item 1 discount type

    Amount $0.00

Currency, tax and totals

Prices are
Prices are

Shown on tax lines, e.g. VAT, GST, Sales tax

Discount type

Deposits or part payments already received.

Subtotal
$0.00
Total
$0.00

Notes, terms and signature

Bank details or a payment link.

Signature (optional)

How to invoice as a freelancer

  1. 1

    Add your details

    Enter your name or trading name, email and, if you are registered, your tax number. Add your logo for a professional look.

  2. 2

    Add the client

    Use the company’s legal name and billing address, and the name of the person who approves invoices.

  3. 3

    Describe each deliverable

    Replace the example lines with your own work: a fixed fee per project, or hours times your hourly rate.

  4. 4

    Set payment terms

    Choose a due date, such as Net 15, and add your bank details or payment link in the payment section.

  5. 5

    Download and send

    Download the PDF and send it to your client by email or message.

A freelancer invoice that gets approved quickly

Clients' accounts teams process dozens of invoices. The ones that get paid first are clear: who it's from, exactly what was delivered, how much is owed and how to pay. This template is set up that way, with deliverables described in plain language and payment details right on the invoice.

Using this template

The example shows a common freelance mix: a fixed-fee project, work billed per unit, and extra revisions billed hourly. Replace each line with your own work, or delete what you don't need. Your business details, logo and design are remembered in this browser, so your next invoice takes seconds.

Make it easier to get paid

  • Number every invoice, and never reuse a number; OZO continues the sequence for you.
  • Ask for a deposit on large projects and invoice it separately before you start.
  • Keep every invoice. Your draft stays in this browser, and a downloaded PDF of each one makes a simple record.

Need to price a project first? Send an estimate, then turn it into an invoice when it's accepted.

Frequently asked questions

How do I invoice as a freelancer for the first time?

List your details and the client’s, give the invoice a unique number, describe the work with prices, add the due date and your payment details, then send it as a PDF. This template has all of that laid out, so you only replace the examples.

Should I charge by the hour or by the project?

Both work on this template. Project fees are easier for clients to approve; hourly billing suits open-ended work. Many freelancers quote a project fee and bill extra revisions hourly, as in the example.

What payment terms should freelancers use?

Fourteen or thirty days is typical. Shorter terms, a deposit up front for large projects and a clear late-payment clause all help you get paid on time.

Do freelancers need to add tax?

It depends on your country and whether you are registered for VAT, GST or sales tax. If you are registered, add your tax number and the tax rate on each line; if not, leave tax empty.

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